Contents

Inside this catalog

• Executive overview03
• The challenge04
• The platform at a glance05
• Lifecycle and architecture06
• One ecosystem, every party07
• Module 01 · Orders and commercial terms08
• Module 02 · Multimodal shipments09
• Module 03 · Transport documents10
• Module 04 · Trade documents and validation11
• Module 05 · Document verification12
• Module 06 · Tracking and carrier connectivity13
• Module 07 · Customs, compliance and TIR14
• Module 08 · Trade finance15
• Module 09 · Costs and amendments16
• Module 10 · Multilingual by design17
• Module 11 · Collaboration and insight18
• Module 12 · Roadside inspection and drivers19
• Security, governance and trust20
• Interoperability and standards21
• Deployment and global flexibility22
• Solutions by sector23
• Implementation and partnership24
• Why TraxLoop25

TraxLoop is the collaborative operating layer for cross-border trade: one record, shared by every party, verifiable by anyone entitled to rely on it.

01 · Executive overview

Cross-border logistics, closed into one loop.

A consignment involves a dozen organizations, several jurisdictions and dozens of documents. Each party keeps its own version of the truth, and every hand-off is a source of delay, cost and risk. TraxLoop replaces that patchwork with one collaborative record.

• One shared record Data captured once at source and reused by every party and document.
• Verifiable by design Hash-sealed revisions and a signed QR code on every issued document.
• Truly multimodal Sea, air, rail, road and inland waterway in one door-to-door shipment.
• Global by default Sixteen interface languages, right-to-left scripts, local rules.

Mission. To give every party in international trade one trusted, shared record of the goods, the documents and the money, so that cargo moves at the speed of information.

02 · The challenge

Global trade still runs on fragmented data and paper.

The goods move on modern vessels and aircraft; the information that governs them too often moves by email attachment, spreadsheet and courier.

• Siloed systems Every party holds a partial copy, reconciled by hand at each hand-off.
• Document discrepancies Inconsistent weights, counts or containers trigger holds and refusals.
• Fraud risk No fast, independent way to confirm that a document is genuine.
• Regulatory complexity Filing cut-offs, languages and transit regimes differ by country.
• Limited visibility Milestones scattered across carrier portals and formats.
• Hidden cost leakage Demurrage, detention and amendment fees surface late.

The TraxLoop answer. One permissioned record of the trade: captured once, validated across documents, sealed on approval, verifiable by QR and governed by an immutable audit trail.

03 · The platform at a glance

Enterprise scope. One coherent platform.

TraxLoop covers the full documentary and operational lifecycle of an international consignment, built as one data model rather than a federation of point solutions.

• 6 Transport modes
• 12 Transport document types
• 24 Carrier connectors
• 16 Interface languages
• 12 Stakeholder types
• 16 Incoterms® rules

One record, every party, every mode, every market. Data captured once and reused everywhere; role- and party-scoped access; door-to-door routing; rules and reference data per jurisdiction.

04 · Lifecycle and architecture

From purchase order to proof of delivery, in one loop.

Each stage writes to the same record. Each document is derived from what precedes it and validated against what exists, so information gains integrity as the consignment advances.

1. Order PO, lines, Incoterms®
2. Book and route Legs, carriers, equipment
3. Document B/L, AWB, CMR, invoice
4. Validate and seal Cross-checks, lock, hash
5. Verify Signed QR, live status
6. Clear Customs, deadlines, TIR
7. Finance and settle Letters of credit, costs
8. Track and deliver Carrier feeds, milestones

Platform architecture

• Experience Responsive portal, phone camera scanner, 16 languages, public verification pages.
• Workflow and rules Approval loops, consistency engine, lock tiers, deadline engine.
• Trusted data Immutable revisions, SHA-256 sealing, ES256 signatures, audit trail.
• Integration Carrier APIs, DCSA, IATA ONE Record, UN/CEFACT, JSON, CSV.

05 · One ecosystem

Built for every participant in the chain of custody.

Each organization joins TraxLoop as what it is. Its type decides the roles it may play on a shipment; its users' roles and access modules decide what they may do.

• Buyers and consignees Review, approve, monitor inbound supply.
• Suppliers and shippers Draft, pack, invoice and dispatch.
• Freight forwarders Routing, house bills, consolidation.
• Carriers Master documents and milestones.
• Customs brokers Shared packets and filings.
• Customs authorities Verification and roadside checks.
• Banks Credits, examinations, discrepancies.
• Insurers Cargo and document data for cover and claims.
• Inspection agencies Certificates and results.
• Warehouses Receipt, storage and release.
• Truckers First- and last-mile road legs.
• Police Drivers' papers and seals at the roadside.

Seven roles, eight access modules. Platform administrator, product manager, organization administrator, editor, approver, viewer and driver. A user sees a shipment only when their organization is a named party to it or has been shared a document for a stated purpose.

Module 01 · Commercial

Orders and commercial terms

Purchase orders, line items and Incoterms® rules are recorded once and flow downstream into shipments, documents, costs and finance, with no re-keying.

• Structured purchase orders Parties, currency, payment terms and line-level goods data.
• Incoterms® intelligence 2020 rules and legacy 2010 terms drive the split of cost and risk.
• Consolidation and splits Many orders in one shipment, or one order across several.
• Finance-ready Orders under a documentary credit are linked to it from the outset.
• Validation at entry ISO 4217 currencies and HS tariff codes checked as you type.
• Full traceability Every change attributed, time-stamped and kept.

Outcome. One commercial reference shared by buyer, seller and every service provider, with fewer discrepancies downstream.

Module 02 · Operations

Multimodal shipment orchestration

Model any movement, from a single parcel to a four-mode, door-to-door transit, as one shipment with ordered legs, each with its own mode, carrier, route and status.

1. Factory → inland terminal Road · first mile
2. Inland terminal → port Rail · block train
3. Port of loading → port of discharge Sea · FCL
4. Port → place of delivery Road · last mile

• Complete party model Shipper, consignee, notify party, forwarder, carrier, broker, insurer.
• Equipment Thirteen container types with ISO 6346 check-digit validation.
• Every service type FCL, LCL, break-bulk, Ro-Ro, air, FTL, LTL, rail and parcel.
• Global reference data UN/LOCODE ports, terminals, depots, borders and customs offices.

Module 03 · Documentation

Collaborative transport documents

Draft, negotiate, approve and issue transport documents together, with every revision frozen and every comment traceable.

• Twelve document types Bills of lading, sea and air waybills, CMR, CIM, SMGS, FIATA FBL, TIR.
• Intelligent pre-fill Parties, routing, packages and goods drawn from the shipment.
• Field-level change requests Reviewers comment on individual fields; every round is kept.
• Segregation of duties No organization approves its own draft.
• Immutable revisions Approved documents are frozen and reproducible to the byte.
• Purpose-bound sharing Packets for clearance, LC presentation or insurance.

Draft → Submitted → Changes requested → Approved → Issued → Surrendered → Released

Module 04 · Integrity

Trade documents and cross-document validation

Invoices, packing lists and cargo manifests are generated from the shipment, reconciled with one another and sealed before a discrepancy can reach a customs officer or a bank.

• Consistency engine Invoice, packing list, transport documents and credit compared.
• Errors block Mismatched weights, counts, parties or seals prevent locking.
• Generated, not re-typed Invoice lines start from order lines.
• Ordered locking Invoice and packing list, then transport documents, then manifest.
• Hash-sealed evidence A SHA-256 digest on every snapshot and PDF.
• Print-perfect PDFs A4 or US Letter, with fonts for Latin, Arabic, CJK and more.

Module 05 · Trust

Document verification and anti-fraud

Every locked or issued document carries a QR code. A customs officer, bank examiner or warehouse gate confirms in seconds that it is genuine and current, without an account and without exposing commercial data.

• Public tier Document type, number, revision, issuer and current status.
• Verifier tier Authorized organizations also see parties, ports, containers and weight.
• Never disclosed Prices, bank details and full goods descriptions stay private.
• Cryptographically signed ES256 records with published, rotating public keys.
• Live status Current, superseded, revoked, surrendered or released.
• Digital file check Compare a PDF against the digest on record.

Scope note. Verification confirms what TraxLoop issued and its status. It does not by itself establish title to goods.

Module 06 · Visibility

Real-time tracking and carrier connectivity

Milestones from container lines, airlines, handlers and parcel networks flow onto each shipment's timeline next to manual and EDI events, in one chronology across every mode.

• 10 Ocean lines via DCSA Track & Trace
• 12 Express, parcel and postal networks
• 2 Air cargo: Lufthansa Cargo and IATA ONE Record

• Track by any reference B/L, booking, container, air waybill or tracking number.
• Planned, estimated, actual Revised ETAs never mistaken for real events.
• Leg-aware timelines Events stamped to the right leg; delivery detected automatically.
• Resilient polling Feeds refreshed every fifteen minutes, with failure reporting.

Module 07 · Compliance

Customs, compliance and transit

Coordinate export, import and transit declarations with brokers and authorities, anticipate filing cut-offs in any jurisdiction and manage TIR carnets end to end.

• Filing management Each filing tracked to clearance and linked to its exact manifest revision.
• Deadline engine Cut-off rules anchored to departure or arrival, with a named regulatory source.
• Proactive alerts One "due soon" and one "missed" notice per shipment and rule.
• Stale-manifest detection No declaration built on superseded data.
• Language rules The languages each destination requires, checked on drafts.
• TIR Convention Full carnet lifecycle with voucher tear-off per customs office.

Module 08 · Finance

Trade finance and documentary credits

Bring banks onto the shipment record. Letters of credit are managed through their whole lifecycle, and documents are checked against the credit before they are presented.

• Every banking role Applicant, beneficiary, issuing, advising and confirming bank.
• Credit-to-shipment linkage One credit over several shipments, or several per order.
• Presentation periods Tracked from the on-board date under UCP 600 article 14(c).
• Pre-presentation checks Conflicts with credit terms flagged before documents leave.
• Discrepancy management Raised by banks, then waived or resolved on the record.
• Secure packets Documents shared with the nominated bank, purpose recorded.

Draft · Issued · Advised · Confirmed · Documents presented · Discrepant · Accepted · Paid

Module 09 · Financial control

Landed cost control and amendments

Every cost, from goods value to demurrage, is accrued against the shipment, allocated by the agreed trade terms and followed from estimate to payment. Every change after booking is requested, priced and decided on the record.

• 21 cost categories Freight, surcharges, insurance, duties, VAT/GST, demurrage, storage and more.
• Incoterms®-based allocation The default payer of each cost comes from the trade term.
• Estimate to payment Estimated, accrued, invoiced, disputed, approved and paid.
• Structured amendments Each change is a formal request with an owner.
• Fee schedule Amendment fees set centrally and posted to the cost ledger.
• Decision trail Who requested, who decided and when.

Module 10 · Global reach

Multilingual by design

The interface, trade documents and invitations work in the language of the people using them, right-to-left scripts included.

• 16 Interface languages
• 4 Right-to-left languages
• 2 Languages per document

• Extensible catalog Administrators add and retire languages without a release.
• Bilingual documents An authoritative language plus one translation, captioned.
• AI-assisted translation Optional drafts, reviewed by a person before locking.
• Translation integrity Edited source text is flagged until reviewed again.

English · العربية · 中文 · Français · Español · Deutsch · Italiano · Русский · Türkçe · فارسی · اردو · Հայերեն · Português · עברית · 日本語 · 한국어

Module 11 · Workspace

Collaboration, visibility and insight

Everything a team needs around the shipment: a searchable document library with version history, notifications, reports, a complete audit trail and integrated support.

• Document library 26 categories, from certificates of origin to proof of delivery.
• Version history Re-uploaded files keep their earlier versions.
• Shipment archive All files and sealed PDFs as one ZIP download.
• Dashboards and reports Exportable to CSV for any BI tool.
• Targeted notifications Approvals, changes, deadlines and tracking events.
• Support desk Issues and requests raised in context, with severity.

On the roadmap: AI insight. Building on the validated shipment record, TraxLoop is developing AI capabilities to surface risk, anomalies and recommendations.

Module 12 · Enforcement

Roadside inspection and driver access

Customs and police scan the codes on a driver's papers and the seal on the container from a phone, and TraxLoop compares them with what was issued.

• Phone-first scanning In-browser camera scanner, no app to install.
• Six questions answered Genuine, current, one shipment, matching seal and container.
• Vetted authorities Each agency reaches only shipments whose route touches its countries.
• Forgery-resistant Codes pointing to any other website are flagged as foreign.
• Evidence-grade records Each check signed and kept for seven years.
• Driver access Assigned per shipment, or a PIN-protected link for up to 30 days.

Scope note. A matching seal number confirms the number only, not the physical integrity of the seal or the cargo.

07 · Security and governance

Security engineered into every layer.

Trade data is commercially sensitive and legally consequential. TraxLoop treats identity, authorization, integrity and accountability as core product features.

• Identity Invitation-only onboarding; MFA with recovery codes, mandatory for privileged roles.
• Authorization Tenant isolation, seven roles, eight access modules, party-scoped visibility.
• Integrity Immutable revisions, SHA-256 sealing, ES256-signed verification records.
• Accountability An audit trail that outlives the users it records; strict segregation of duties.

08 · Interoperability and standards

Aligned with the bodies that govern world trade.

TraxLoop speaks the industry's languages, so it connects to the systems your partners already run, and your data is never locked in.

Standards describe alignment of data models and workflows; they do not imply certification or endorsement by the bodies named.

09 · Deployment

Deploy anywhere. Configure for any market.

Whether you are a regional forwarder, a multinational shipper or a national customs administration, TraxLoop adapts to your infrastructure, jurisdiction and governance.

• TraxLoop Cloud Multi-tenant SaaS on a global edge network. Fastest time to value.
• Dedicated Cloud A single-tenant instance in the region of your choice, for data residency.
• Sovereign On-premises or in-country, for customs administrations, ports and single windows.

Configurable without code

Languages and document language rules · filing-deadline rules per regime · vetted inspection authorities · organization types, roles and access · reference data · amendment fees and paper sizes · carrier connectors, PDF rendering and AI translation.

10 · Solutions by sector

Distinct value for every participant.

• Importers and exporters One view of every order; documents right first time; true landed cost.
• Forwarders and 3PLs Multimodal orchestration; house and master documents in one workflow.
• Carriers and operators Fewer amendments; verifiable bills, surrender and release.
• Customs brokers and authorities Validated packets; roadside checks from a phone.
• Banks and insurers Lower fraud exposure; fewer discrepant presentations.
• Governments and corridors Sovereign deployment; a foundation for paperless trade.

Industry-agnostic. Manufacturing, retail, automotive, agri-food, pharmaceuticals, energy and commodities: wherever goods cross a border, the same record applies.

11 · Implementation

A disciplined path from discovery to scale.

Each program is scoped to the client's trade lanes, partners and regulations, and proves its value on a live lane before it expands.

1. Discover Lanes, parties, documents, systems and obligations.
2. Configure Organizations, roles, languages and jurisdictional rules.
3. Integrate Carrier connectors and exchange with ERP, TMS and partners.
4. Launch A pilot on a live lane; counterparties invited and trained.
5. Scale Further lanes, modules, regions and partners.

Typical first phase. One trade lane, its buyer and supplier, the forwarder and customs broker, the relevant documents and live carrier tracking.